Smart BoM’s and Spares data management speeds up adoption of a FPSO

A multinational Oil & Gas company produces oil and gas from more than 50 fields in sea. Production from the field, 210 km from main land, is processed through a Floating Production, Storage and Offloading (FPSO) vessel. The company purchased the FPSO from another company in 2013 and then faced the challenge of incorporating the new asset according to the company’s standards as quickly and efficiently as possible. A process that could have taken up to four years was carried out by MaxGrip in nine months.

The FPSO was originally built as a tanker. It can produce 45,000 barrels of oil a day and store up to 560,000 barrels. The conversion took place in 1997 and strange as it may sound for a vessel moored at sea, that makes it a typical ‘brownfield’ asset. In order to guarantee asset safety and integrity, The company adheres to strict house rules when it comes to the adoption and incorporation of new production facilities. Even before the purchase, it was clear that this would become a complex and lengthy process. For a start, the previous owner manages its assets with Maximo, while the company now works with SAP.

Bills of Materials and Spares

MaxGrip has been partnering with the company for over ten years and is a preferred partner for maintenance & integrity services. Because of our track record in project delivery, and our extensive knowledge of the company’s systems and processes, we were contracted to help turn the FPSO into their asset. An important part of the overall scope was collecting and processing all relevant data on materials and spare parts. The (re-)structuring of the Bills of Marteirals (BoM’s) and defining of all Spares was needed to link each item to the correct functional location in SAP. This process ensures compliance with safety legislation and the company’s own requirements, as well as a smooth transition and efficient future operations, including maintenance work.

Benefits

How we help

  • Using brownfield data to create Spares and BoM’s as if in a greenfield project
  • Using software to identify spare duplicates between various suppliers
  • Mass data uploading for multiple suppliers and comparison to SAP Master Data
  • Classifying equipment and spares against standard types
  • Covering 28,000 pieces of equipment of the FPSO
  • Guaranteeing all BoM’s were processed in line with the global rules
  • Accelerating the standard process of creating new BoM’s and Spares in SAP

Simple and smart

“We pride ourselves on going further than the competition”, says Mark Mulder, Vice President Oil & Gas at MaxGrip. “We want to get things done in the simplest and smartest way possible. That is how we came up with the idea of using the software system that the company deploys for greenfield developments and tailor it to the brownfield requirements of this project. By using our own database as a bridging tool, we were able to create the files for mass uploads to the software and save lots of valuable time.”

Data collection

Before making all data available in SAP via the software, MaxGrip had to collect them from various sources. The history of the FPSO meant that information had to be gathered not only at the shipyard that built the original tanker, but also at many other companies that have since worked on the conversion, adaptations, repairs, and maintenance. To create a complete picture, data were collected from archived product sheets, purchasing orders, engineering spreadsheets, supplier manuals and contracts. The project covers a total of 28,000 pieces of equipment on the FPSO, each of which can contain over 500 parts. The detective work and the smart uploading were completed within nine months. An impressive feat by any standard, as was confirmed by a company’s specialist: “If we would have done this by the original process, it would have taken us four years.”